How to keep a working-time record

From a list of employees to two files at the end of the month: one for the labour inspectorate and one for your accountant.

Steps

Enter your employees

“Radnici” → “Dodaj radnika”: name, tax number and a four-digit PIN. The whole list can be pasted from a spreadsheet under “Uvoz”.
Open the kiosk on a tablet

“Danas” → “Otvori kiosk”. The link belongs to your company and can be saved on a tablet by the door. An employee picks their name and types their PIN — clocking in and out is one tap.
Record absences

Annual leave, sick leave, public holidays and field work are not reported at the kiosk. They are entered under “Radnici” → “Evidentiraj izostanak”, and each kind has its own column in the record.
Check the month before you file

The month screen shows hours per employee and flags shifts that were never closed. An open shift means that employee's hours are wrong until somebody fixes it.

Working-time record: One row per employee per day, with start and end of work, night and overtime hours, and hours of absence by reason. This is what an inspection asks for.
Payroll export: Monthly hours per employee for the payroll run. Synesis, Minimax and Pantheon.

Ordinance on employee records, NN 55/2024, art. 3 and art. 13. The record is kept for at least six years.